A busy accounting practice was buried under 400+ supplier invoices and expense claims every week. Staff were spending entire days just sorting and keying data, with frequent errors that caused payment delays and frustrated clients.

We deployed AI Document Processing that:

• Reads PDFs, scanned receipts, and emailed statements
• Extracts and validates every line item, GST, and coding
• Matches to client jobs and pushes straight into Xero
• Routes exceptions via Slack with one-click approval

Results in the first 30 days:

• Processing time dropped from 3 days to under 45 minutes
• 94% of documents handled with zero human touch
• Error rate fell from 6.8% to 0.3%
• Team reclaimed 22 hours per week — now spent on advisory work instead of data entry

The partners finally got real-time cash-flow visibility and their staff stopped dreading “invoice day”.